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Opportunity Catalog

What’s all the buzz about?

So, you’ve been hearing a lot about “the new system” or “The Opportunity Catalog,” and maybe you’re wondering what it’s all about.  Well, you may recall that GSDH has been working really hard, along with councils around the country, to improve the way we do business.

Our Goals:

  1. Improve customer experience
  2. Decrease volunteer time and effort
  3. Increase new members
  4. Increase retention of existing members
  5. Increase business efficiency

It’s about all of us. We are now utilizing Salesforce technology, a large cloud based company with a lot of resources for membership registration and customer support. The process included three new systems: website, Volunteer Toolkit and an Opportunity Catalog.

Website
We now have a website that features the same powerful Girl Scout branding used throughout the country – but with the local content and resources you need.

Volunteer Toolkit (VTK)
VTK is an amazing, user-friendly tool that is designed to help K-5 troops communicate, plan and stay organized; a whole new Member Services staff team that is prepared to answer almost all of your questions on the spot.

Opportunity Catalog
Opportunity Catalog provides a new way to simplify the process for girls and adults to find troops and volunteer opportunities in their community!  

These changes impact everything we do and every one of us through newly aligned people, processes, and systems.

Opportunity Catalog FAQ

We want every girl’s dream of becoming a Girl Scout to come true and we know you do, too. Let’s make this happen by diving into the Opportunity Catalog.

The Opportunity Catalog is an online listing of opportunities for girl and adult members.

It’s a lot like shopping online, and makes it easier for parents and caregivers to search for troop openings by zip code.  It also makes it easier for troop leaders to advertise ways for family members to get involved in their troop.  Troop leaders will receive an instant email notification (with contact information) when a new girl or adult member joins the troop.

Healthy Troop Size

GSUSA and Girl Scouts-Dakota Horizons recommend a healthy troop size of 12 girls.

What Makes 12 a Healthy Number

  • Ideal for group dynamic and helps with natural ebb and flow of attendance
  • Big enough that everyone adds something special
  • Small enough for each girl to learn and experience at her own pace
  • Big enough to be fun
  • Small enough to be personal
  • Supports the 12:2 girl to adult minimum ratio for new Daisy troops
  • More girls means more adults to support the troop
How does the Opportunity Catalog Work?

First we determine the number of open spots in each troop or “girl vacancies”.  That’s where the Troop Intent Form comes in.  Effective with the 2017-18 membership year, the minimum troop size will default to 12 girls in the Opportunity Catalog unless we hear from you.

Let’s say a troop’s desired number of girls is 12 (that’s a healthy troop size right?).  If there are currently 8 girls in the troop, that means there are 4 girl vacancies.  Those girl vacancies are listed in the Opportunity Catalog so a parent or caregiver who is looking for a troop can see the different options, and select a vacancy from the troops listed.

How do I know if a new girl joins my troop?

Great question! When a new girl joins a troop, the leader will get an email notification.

This email will prompt the leader to reach out and welcome the new family to the troop to share important next steps, including meeting dates, times and location. New Girl Scouts are excited to be a part of your troop so please connect with new families in a timely manner.

How do I add a Girl to my troop?

If you would like to invite a friend to join the troop (girl or adult volunteer), just have them visit gsdakotahorizons.org and click on “Become a Girl Scout” or “Be a Volunteer.

The process will walk them right though becoming a member, completing the background check (for volunteers), and selecting the appropriate troop and/or volunteer opportunity. To make it easy for them to find your troop on the Opportunity Catalog make sure they have the troop number. As long as there are vacancies in the troop, the new members will find them in the Opportunity Catalog and can easily join.

What information will be included in my Opportunity Catalog listing?

Since girls and volunteers will be looking for troops in their areas, the listing will include when and where your troop meets, the troop number and troop age/grade level to help families select a troop that works best for their schedules and locations.

If you meet at a person’s house or other private location, you may choose to identify a nearby intersection or landmark for your meeting location. You can also write a troop description, which allows you to share the interests and passions of your troop (such as camp or community service projects) so that girls with common interests can join!  Pretty cool, right?

Can I edit my troop information?

Editing your troop information is easy to do, right from our website.  Log into your MyGS account, and scroll to the bottom of the “Troops” tab. Here you can edit your meeting location, day, time and more. Changes are reflected in the Opportunity Catalog, making it easy for parents and caregivers to find the right fit.

What if I don’t know the new girl who joins our troop? What about new volunteers?

This is a perhaps the best part – you know, make new friends, and all that!

Since the system is searchable by zip code, we expect that most parents will enroll their daughter in the area where they live or near the school she attends. Because parents will select troops whose meeting dates and times fit their schedules, our hope is that more parents will choose to volunteer. All new volunteers go through our standard background screening process before they’re approved. We encourage you to reach out to the new volunteer to discuss his or her new role before the first meeting.

Have a question that hasn’t been answered here? We’re happy to help! Contact us at 800-666-2141 or help@gsdakotahorizons.org