Finances
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Finances

Leaders and Adult Volunteers helping girls both earn and manage money is an integral part of the Girl Scout Leadership Experience. Your Girl Scout troop should plan and finance its own activities, and you’ll coach your girls as they earn and manage troop funds.

Troop activities are powered by proceeds earned through council-sponsored product program activities (such as the Girl Scout Cookie Program), group money-earning activities (council approved, of course!), and any dues your troop may charge. 

With your guidance, girls will learn key money skills that will serve them throughout their lives.

Troop Finances

Please be sure to refer to Volunteer Essentials Chapter 6: Managing Finances for additional finance information.

Troop and Service Unit Funds Policy
Board approved policies for troop and service unit finances.

Troop Finance FAQ
FAQ related to Troop Finance in general.

How to Open a New Troop/Service Unit Bank Account
Instructions for a new troop or service unit to open a checking account.

Troop Authorized Account Signer Responsibilities
Expectations of an authorized account signer on a troop/Service Unit checking account.

Bank Account Authorization Request Form
To be submitted to request authorization to open a new troop/service unit bank account or to change a signer on an existing troop/service unit bank account.

Bank Account Confirmation/ACH Form
To be submitted annually by October 1st and/or within 10 business days of opening or making any changes to your troop/service unit bank account.  

Check Register 2019-2020 (June 2019-May  2020)
This Excel Workbook is used to track troop funds all year long and makes submitting the Annual Finance Report easy.  It includes:  

  • Check Register tab - a running log of income and expenses that calculates your account balance automatically as you go.  
  • Monthly Financial Summary Tab  - use this monthly summary to report financials to your troop.  
  • Annual Finance Report Guide Tab - this is formatted to match the Annual Finance Report in the VTK making it easy to fill out and submit at the end of the reporting period.

Check Register and Annual Finance Report FAQ
FAQ related specifically to the Check Register and Annual Finance Report. 

VTK Finance Tab Volunteer Training
PowerPoint presentation designed to assist GSDH Troop Co-Leaders in the completion of their Annual Troop Finance Report via the VTK Finance Tab.  

Disbanding Troop Procedure
Process for co-leaders to use when a troop is disbanding.

Disbanding Troop Form
Form to be submitted by a co-leader to notify the council of a troop’s disbandment.

Service Unit Finances

Please be sure to refer to Volunteer Essentials Chapter 6: Managing Finances for additional finance information.

Troop and Service Unit Funds Policy
Governance policy regarding Troop and/or Service Unit funds.

Troop and Service Unit Finance FAQ
FAQ related to Troop and Service Unit Finance in general.

Troop Authorized Account Signer Responsibilities
Expectations of an authorized account signer on a troop/service unit checking account.

How to Open a New Troop/Service Unit Bank Account
Step by step instructions to open a new troop or service unit checking account.

Bank Account Authorization Request Form
To be submitted to request authorization to open a new troop/service unit bank account or to change a signer on an existing troop/service unit bank account.

Bank Account Confirmation/ACH Form
To be submitted annually by October 1st and/or within 10 business days of opening or making any changes to a troop/service unit bank account.

Check Register 2019 - 2020
This Excel Workbook is used to track troop funds all year long and makes submitting the Annual Finance Report easy.  It includes:  

  • Check Register tab - a running log of income and expenses that calculates your account balance automatically as you go.  
  • Monthly Financial Summary Tab  - use this monthly summary to report financials to your troop.  
  • Annual Finance Report Guide Tab - this is formatted to match the Annual Finance Report in the VTK making it easy to fill out and submit at the end of the reporting period.

Service Unit Annual Finance Report
A recap of your Service Unit's income and expesnes from the reporting period (June 1st to May 31st) that is to be completed in its entirety by June 15th of each year. 

Check Register and Annual Finance Report FAQ
FAQ related specifically to the check register and Annual Finance Report. 

Fundraising

The Girl Scout Cookie Program and the Fall Product Program are the primary opportunities for troops to raise money. From time to time troops may wish to raise money outside of these official Girl Scout Program activities for a specific activity. Outlined here are the policies in regards to what is permitted to earn additional funds. Please also reference our Volunteer Essentials.  Additional information is included in the Money Earning Application.

Use our Money Earning Application form to request approval of your activity at least 4 weeks prior to the additional fundraising activities for your troop/group.

If you are fundraising for your Gold Award project, please review the Gold Award Fundraising information on the Gold Award Page.

Gifts-in-Kind

A Gift In-Kind is a voluntary contribution of goods or services that can be used to advance the mission of Girl Scouts – Dakota Horizons (GSDH) or can be readily converted to cash.  To learn more review the Gift In-Kind Procedure and the forms below.

Before making a Gift In Kind Request, we ask that you notify our Resource Develoment Team using the Gift In Kind Notification form. 

After making a request, and receiving a gift use the Gift In Kind Contribution form to report any and all gifts received by your troop/group.

Additional Forms

Dakota Dough Reimbursement Form - Service units and troops submit this form for reimbursement of girl registration fees paid for using Dakota Dough for qualifying events.

Excess Funds Request (online) or (PDF) - Use to request return of excess funds held by Council.

NSF Check Reporting Form
Authorizes GSDH to assist in collecting funds from an NSF check received during Fall/Cookie Sale Program.