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Volunteer Resources

Volunteer Resources

Be the troop leader that supports her every week—the one that watches her smile get bigger as she grows more confident. Mentor a Girl Scout Cookie Professional during cookie season so she can earn enough to reach the goals she and her troop set. Or work with other adults to provide the kind of behind-the-scenes support that makes it possible for her to make amazing new memories at Girl Scouts. 

Co-Leader Monthly Checklist

Co-leaders can view monthly checklists full of information about upcoming events, updates, deadlines and links to more resources.

These are e-mailed to co-leaders monthly. If you are a co-leader and would like to receive these checklists please contact Member Services to update your email preferences.

July 2017
June 2017
May 2017

Volunteer Toolkit (VTK)

Save time managing your troop year with the Girl Scout Volunteer Toolkit (VTK), an amazing web app for K-5 leaders. Get access to pre-planned meetings (fully customizable of course), view the troop roster, and track girls' attendance and achievements all from your mobile or other digital device!
Look for your invitation email to arrive around May 19.

Find out more and how to access it.

YouTube Videos

Girl Scout Basics

New Leader Guide is the go-to reference guide with detailed information for new and experienced leaders, alike.

Volunteer Essentials is the official Girl Scout Volunteer Manual containing detailed information volunteers need. It covers topics such as programs, badges, meetings awards, cookies, and more.

Blue Book of Basic Documents is Girl Scouts of the USA's constitution, bylaws, policies, credentials and Congressional Charter.

Volunteer Policies and Procedures is Girl Scouts - Dakota Horizons guidelines that volunteers are encouraged to follow. Seek support from council staff as needed.

Finance

Finance Report
This form should be completed yearly after your May, 2017 statement is available. Please submit report by June 15, 2017. 

Check Register
Please use this Check Registry for all expenses/income from June 2016 until the end of your May 2017 Statement. (If account opened after June 2016; use the date you opened your account)

How to Open a New Troop/Service Unit Bank Account
Each troop/service unit has a checking account as a way to manage the funds generated and expenses incurred by the troop/service unit. Use these guidelines when setting up a new bank account.

Bank Account Authorization Request Form
This form should be completed by the troop leader to open a new account, change a signer and/or report current signers.

Bank Account Confirmation/ACH Form
Submit this form within 5 business days of making any changes to your account.

Troop and Service Unit Funds Policy
Policy related to Troop and Service Unit accounts.

Disbanding Troop Procedure
Use these procedures when your troop has decided to no longer continue with Girl Scouts.

Disbanding Troop Form
Use this form to begin the procedure of disbanding a troop.

Service Units

Service Unit Volunteer Positions Overview
The Service Unit Volunteer Positions Overview document describes the volunteer positions within a service unit.

Service Unit Election Guidelines
The Service Unit Guidelines document contains guidelines and instructions for conducting Service Unit elections.

Service Unit Election Letter Template
The Service Unit Letter Template is used to communicate the election information to the Service Unit and instructions are in the Service Unit Guidelines document.

Service Unit Election Ballot Template
The Service Unit Ballot Template is used for listing the election candidates and instructions are in the Service Unit Guidelines document.

Service Unit Elections Result Form
Please use this online form to report the Service Unit Team election results to Girl Scouts—Dakota Horizons by June 12, 2017 for the 2017-18 year. 

Recognition Events

Recognition Event Planning Guide
Start here! This includes recognition event objectives and standards, as well as explanation of council and service unit roles.

Planning Tool
You don’t have to reinvent the wheel! Use this tool to plan your service unit recognition event from start to finish.

Committee Roles
Divide and conquer! Use these committee role examples to share planning and implementing the service unit’s recognition event.

Event Plan Summary Form
Please share your event plan with us! Use this form to submit the service unit recognition event plan and budget.

Budget Template
Manage every detail in one event planning and budgeting sheet. Use this excel budget template to plan and record event expenses and income.

Invitation Template
Invite everyone to celebrate the girls! Use this fillable template to invite girls, families, and community members to the service unit’s recognition event.

Program Template
Keep the audience engaged! Use this template for your service unit recognition event program.

Press Release Template
Share the great things the girls do in your community! Use this template to share the event and the girls’ accomplishments with your local media.

Event Recap Form
How’d it go? Please submit this event recap form after the recognition event to tell us how it went and request your service unit’s council reimbursement.

Health and Safety

Adult to Girl Ratios
A chart explaining the required number of adults needed per group of girls.

Safety Responsibilities
A document outlining the responsibilities of the volunteer, parents and girls in Girl Scouting.

Transporting Girls
Locate this section in Volunteer Essentials to see what is required for Girl Scout Volunteers to transport girls. A convenient Checklist for Drivers is included for anyone who drives girls or volunteers for a Girl Scout function.

Managing Emergency Situations and CPR/First Aid
What to do in the event of a crisis, as well as CPR/First Aid requirements.

Safety Activity Checkpoints
A list of approved activities for Girl Scouting, as well as the requirements for each activity. 

Volunteer Retreats and Events

The history of Girl Scouting includes being girl-led and volunteer-supported. Our busy volunteers make time to come together, celebrate, learn, and always improve their leadership practices to provide the best possible experience for girls.

Take a look at the Event List for a complete list of activities available to both girls and adults.